Best Vendor Management Software 2025: VMS features, comparisons and reviews
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Shannon SmithMar 13, 2025 10:23:07 AM
Vendor management software is a digital solution that helps businesses manage relationships with vendors, suppliers, and third‐party contractors
It enables organisations to easily onboard vendors, track their performance, automate procurement processes, ensure compliance, and optimise contracts.
The right vendor management system can improve efficiency, mitigate risks, and enhance vendor collaboration.
If you’re ready to go to market, download our guide below for a comprehensive buyer’s toolkit designed to help you optimise your research and selection process.
Below, we help you to navigate different vendor management systems available, how to make your purchasing decision and what vendor management software features you should prioritise.
Gatekeeper is more than just a vendor management solution. It’s a full Vendor & Contract Lifecycle Management (VCLM) platform, built to manage every stage of the vendor relationship from initial onboarding to contract renewal and risk mitigation.
Unlike traditional solutions that only handle procurement or contract storage, Gatekeeper provides complete control over the vendor lifecycle, allowing your business to optimise workflows, maintain compliance, strengthen vendor relationships and drive performance across your portfolio.
With built‐in AI‐driven insights, businesses can proactively identify risks, monitor compliance, and streamline vendor negotiations - all while ensuring transparency and accountability.
Gatekeeper is well credited for its:
Customer reviews of Gatekeeper highlight:
SirionLabs' AI‐driven Contract Lifecycle Management (CLM) platform enhances vendor management by automating contract authoring, monitoring obligations, and assessing supplier performance.
This comprehensive approach ensures compliance, optimises financial management, and mitigates risks, leading to more effective vendor relationships and improved business outcomes.
Ease of Use: SirionLabs scores 8.6 on G2, compared to Gatekeeper’s 9.0. Users often find SirionLabs complex and unintuitive, leading to slower adoption and higher training demands. In contrast, Gatekeeper’s user‐friendly design ensures teams can easily navigate the platform and manage contracts efficiently.
Ease of Setup: With a 7.4 rating on G2, SirionLabs requires more time and resources to implement, often causing delays. Gatekeeper, rated 8.1, streamlines deployment, allowing organisations to get up and running quickly and realise value sooner.
Customer Support: While SirionLabs holds a 9.3 rating for support, users report slower issue resolution and extended back‐and‐forth communication. Gatekeeper goes further, offering highly responsive, proactive support to ensure users receive timely assistance and maximise their platform experience.SirionLabs Customer Reviews:
Coupa supports vendor management by providing a centralised platform for onboarding, compliance checks, and performance tracking. It streamlines supplier registration, ensuring vendors meet regulatory and business standards while offering visibility into key metrics such as cost, reliability, and service quality.
Coupa also facilitates collaboration, enabling smoother communication between procurement teams and vendors to reduce delays in contract negotiations and approvals.
Coupa customer reviews reveal that:
Icertis enhances vendor management through its AI‐powered Contract Lifecycle Management (CLM) platform, Icertis Contract Intelligence (ICI), by streamlining supplier onboarding, tracking vendor performance, and ensuring compliance through its Supplier Relationship Management (SRM) application.
The platform’s risk management capabilities proactively assess and monitor supply chain risks, helping organisations mitigate operational, financial, and reputational threats. Icertis also facilitates obligation management, enabling businesses to track commitments and optimise performance while reducing commercial risks.
Customer reviews of Icertis show:
IronClad, although not specifically designed for VLM, supports vendor management by streamlining contract creation, negotiation, and compliance tracking for supplier agreements.
With automated workflows, Ironclad ensures that vendor contracts are reviewed and approved efficiently, reducing bottlenecks in procurement and supplier onboarding.
Its AI‐driven analytics provide insights into contract risks, renewal deadlines, and obligations, helping businesses maintain strong vendor relationships and ensure compliance.
Ironclad customer reviews highlight:
What is vendor management software?
Vendor management software is a digital solution that helps businesses oversee vendor relationships, track performance, automate contract workflows, and ensure compliance with procurement policies.
How does Gatekeeper differ from other vendor management solutions?Gatekeeper takes a Vendor & Contract Lifecycle Management (VCLM) approach, providing end‐to‐end automation, AI‐powered insights, and superior usability compared to competitors like Coupa, Icertis, and Ironclad.
Which industries benefit most from vendor management software?
Industries that rely on multiple vendors - such as finance, healthcare, IT, and manufacturing - benefit significantly from vendor management software to improve compliance, reduce risk, and enhance procurement efficiency.
Can vendor management software integrate with existing systems?
Yes, leading vendor management tools like Gatekeeper offer seamless integrations with ERP, procurement, and contract management systems to ensure smooth workflows.
If you're ready to improve your vendor management processes, contact us today.
Shannon Smith bridges the gap between expert knowledge and practical VCLM application. Through her extensive writing, and years within the industry, she has become a trusted resource for Procurement and Legal professionals seeking to navigate the ever-changing landscape of vendor management, contract management and third-party risk management.
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were everywhere and nowhere.
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to remind me what needs our attention.
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and Gatekeeper rose to the top.
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