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Top Rated Solution for Vendor and Contract Lifecycle Management

G2 reviews, 4.5 stars Software Advice, 4.7 stars

“Before Gatekeeper, our contracts were everywhere and nowhere.”

Anastasiia Sergeeva, Legal Operations Manager, BlaBlaCar

“Gatekeeper is that friendly tap on the shoulder, to remind me what needs our attention.”

Donna Roccoforte, Paralegal, Hakkasan Group

“Great System. Vetted over 25 other systems and Gatekeeper rose to the top.”

Randall S. Wood, Associate Corporate Counsel, Cricut

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Employee Portal

One employee portal
for every internal request.

Capture every contract and third-party request through guided intake workflows, with AI agents that automatically extract, route, review, and approve.

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Gatekeeper Employee Portal dashboard showing workflows, open requests and messages

AI-Powered Intake

Drop a contract.
Get a complete record.

Drag and drop a contract into the portal or forward it by email. Gatekeeper Agents extract the key data and build one unified record ready for review. No forms, no re-keying and no waiting.

AI intake turning a dropped contract into a structured record

Approval Workflows

Every request routed to the right approver, automatically.

AI agents act across every workflow, validating requests before they reach your team. Completeness, compliance, risk. Your approvers focus on the decision instead of the due diligence.

Approval routing rules and approval chain for an internal request
We created a request form within Gatekeeper, and everybody will have access to that. It mimics exactly what our current form is, so the familiarity is there for them, and they're not looking at something new.
Richard Gratton Contract and Procurement Coordinator, Sioux Lookout First Nations Health Authority

Request Tracking

Full visibility for every requester, on every request.

From the moment a request is submitted, the requester sees every step. Who has it, what's needed, and when it moves. Updates go to the requester instead of requiring them to chase. 

Requester view of open requests and messages

Recognised by customers

  • G2_Review_Site-1
  • GetApp_Review_Site-2
  • Capterra_Review_Site
  • Netsuite Partner of the Year 2024-2

Security & Access Control

Every employee in, securely, at no extra cost.

Authenticate everyone through your SSO provider and provision accounts automatically from your approved domains. Add as many employees as you need without paying per user.

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FAQ

Frequently asked employee portal questions.

Who uses the Employee Portal?

Anyone in your organisation who needs to raise a contract or third-party request. Typically, business users in HR, IT, marketing, and operations who don't work in Gatekeeper day to day.

Can different request types follow different approval routes?

Yes. Routing follows whatever rules you set: request type, value, business unit, risk level or vendor category. The right reviewer, approver or AI agent gets the right request automatically.

How does Gatekeeper extract data from a submitted contract?

Gatekeeper Agents read the contract, pull out the key fields (parties, term, value, renewal type and key clauses) and create a structured record. A reviewer confirms what's been extracted before it's committed.

Can we put request forms on our own intranet?

Yes. You can publish request forms on your own intranet, or have employees submit everything through the Employee Portal. Either way, every request lands in the same workflow under your permissions, with your audit trail.

How do employees log in, and does adding users cost more?

Employees sign in through your SSO provider, and accounts are created automatically from your approved email domains. You can add an unlimited number of employees at no extra cost.

Can we control what employees see in the portal?

Yes. Employee Portal users only see the request forms you make available to them and the requests they've raised. They can't see your contracts or vendor records, and you choose which workflows appear in the portal.

Build versus buy guide cover: Why don't we just build it ourselves?

Build Versus Buy

Why don't we just build it ourselves?

Should you still buy enterprise software when you can build it yourself? An honest answer from Gatekeeper's CEO and founder, Patrick O'Connor.

Download the guide