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Responsible Corporate Use of AI: Why Gatekeeper Partners with Microsoft
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At Gatekeeper, we prioritise the responsible use of AI, particularly when handling sensitive vendor and contract data for our legal and procurement customers. By partnering with Microsoft in our use of GPT-4o and Copilot, Gatekeeper ensures your legal and procurement data is managed with unparalleled privacy, security, and ethical AI practices.

We embody Microsoft’s position on AI: our customers' data belongs to our customers.

"As the CEO of Gatekeeper, I am proud of our partnership with Microsoft, which underscores our commitment to responsible corporate AI.

By prioritising ethical AI practices and compliance with stringent regulations, we provide our customers - especially those in regulated industries - with the confidence that their vendor and contract data is secure and managed with the highest standards.

This collaboration ensures we deliver innovative, reliable, and compliant solutions, empowering our customers to operate efficiently and make informed decisions.” - Patrick O'Connor, CEO, Gatekeeper

The Risks of Using Artificial Intelligence

The responsible use of AI within a corporate setting is particularly crucial for legal and procurement professionals who manage vendor and contract data. These professionals handle sensitive information that requires stringent privacy and security measures to comply with regulatory standards such as GDPR, DORA, and HIPAA.

Without responsible practices, AI can introduce risks such as:

  • Compliance Violations: Non-responsible AI use can lead to breaches of GDPR and other regulatory frameworks, resulting in hefty fines, legal consequences, and reputational damage.
  • Data Privacy Breaches: Mishandling of sensitive data can lead to unauthorised access or leaks, compromising customer and company information and eroding trust.
  • Bias and Discrimination: AI systems not designed with fairness can perpetuate biases, leading to discriminatory practices and potential lawsuits.
  • Operational Risks: Unreliable AI systems can produce errors or misleading results, disrupting business operations and decision-making processes.
  • Ethical Concerns: Non-transparent AI use can lead to ethical dilemmas, damaging stakeholder relationships and undermining corporate integrity.
  • Security Vulnerabilities: Inadequate security measures in AI deployment can expose systems to cyberattacks, increasing the risk of data theft and operational disruption.

Choosing a vendor and contract lifecycle management platform that is partnered with the leaders in AI is critical. Choosing proprietary solutions exposes your business to too much risk.

Confidence in Data Security with Gatekeeper

Gatekeeper’s collaboration with Microsoft ensures that your sensitive vendor and contract data is secure, private, and compliant with global data protection regulations. Here’s how we achieve this:

  • Data Privacy and Ownership: Your data remains yours. Gatekeeper and Microsoft ensure that your data is not used in undisclosed ways or without your permission. This commitment to data privacy is reinforced by robust contractual and privacy commitments.
  • Access Control: Your existing permissions and access controls are maintained when using AI capabilities within Gatekeeper. This ensures that data is only accessible to authorised personnel, protecting your organisation’s privacy and integrity.
  • No Data Sharing: Prompts and responses, such as Contract Summaries, are kept private and are not disclosed to third parties. This guarantees that sensitive information remains within your organisation.
  • Security by Design: Security and privacy are embedded throughout all phases of design and implementation of AI features within Gatekeeper. This proactive approach ensures that your data is always protected.
  • No Use of Your Data for Training Models: Your vendor and contract data is never available to OpenAI models, ensuring that it is not used beyond its intended purpose.
  • Compliance with Global Regulations: Gatekeeper, supported by Microsoft, complies with data protection regulations such as GDPR and the evolving EU AI Act. Transparency in practices and adherence to regulations are core to our commitment.

"In the context of VCLM, where vendor contracts contain sensitive commercial agreements and personal data, the stakes for data privacy and ethical AI use are particularly high.

Organisations must ensure that AI solutions deployed for contract analysis, automation, and management adhere to stringent data protection standards, safeguarding the confidentiality and integrity of contract information.

This involves implementing robust security measures, encryption, and access controls, along with ensuring that AI algorithms processing this data are transparent, fair, and free from biases." - Sam Pavitt, Head of Product, Gatekeeper

How Gatekeeper Applies Microsoft’s AI Principles

The privacy, security, and safety of our customers' data, as well as their ability to comply with data protection laws, is our priority. Microsoft bases its six key AI principles on Article 5 of GDPR which include:

  • Fairness: Ensuring AI treats all individuals without bias.
  • Reliability and Safety: Building mechanisms to prevent errors and minimise harm.
  • Accountability: Holding creators and developers accountable for AI systems.
  • Privacy and Security: Respecting privacy and ensuring data security.
  • Inclusiveness: Designing AI to be accessible to all, including those with disabilities.
  • Transparency: Making AI systems transparent and explainable.

Through Gatekeeper’s three pillars - restoring visibility, taking control, and safeguarding compliance - we provide exceptional value and trust in our AI-driven solutions.

With Microsoft's strong commitment to data privacy, security, and regulatory compliance, Gatekeeper is the optimal choice for managing your sensitive contract and vendor information.

Restoring Visibility

Gatekeeper's AI capabilities, powered by GPT-4o, restore visibility for legal and procurement professionals by making contract information more accessible and actionable.

Our advanced AI technology swiftly extracts key data points, transforming complex contracts into easily searchable data that can be analysed. This improved accessibility allows teams to identify critical terms, monitor compliance, and manage risks more effectively.

By automating data extraction, Gatekeeper enhances decision-making, optimises vendor and contract management, and frees up valuable time for strategic tasks.

A product screenshot of Gatekeeper showing an OpenAI Contract Summary  for an agreement

Taking Control

Effective data management and stringent access controls are essential for Legal and Procurement teams. Gatekeeper empowers businesses to take control of their data with robust AI-driven governance.

Microsoft's AI tools enable us to implement and maintain stringent access controls, ensuring that sensitive data is only accessible to authorised personnel.

This minimises risks and ensures compliance with organisational policies and regulatory requirements, providing peace of mind to our customers.

Safeguarding Compliance

Compliance with regulations such as GDPR is critical, particularly in regulated industries. Gatekeeper integrates Microsoft's privacy and security practices to ensure all data handling complies with relevant regulations.

Gatekeeper continuously monitors and updates compliance measures, helping legal and procurement teams navigate the complex regulatory landscape with ease.

This proactive approach to compliance safeguards your organisation against potential legal and financial risks.

Conclusion

By focusing on these three pillars and partnering with a trusted leader like Microsoft, Gatekeeper delivers AI-driven solutions that not only enhance operational efficiency but also provide robust protection for your sensitive data.

This makes Gatekeeper the ideal partner for organisations looking to leverage AI responsibly in their vendor and contract management processes.

Shannon Smith
Shannon Smith

Shannon Smith bridges the gap between expert knowledge and practical VCLM application. Through her extensive writing, and years within the industry, she has become a trusted resource for Procurement and Legal professionals seeking to navigate the ever-changing landscape of vendor management, contract management and third-party risk management.

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