Vendor Management Software

Trusted by companies you know and love

Every team runs its own vendors, and it costs you.

Gatekeeper puts vendor risk, contracts, performance and spend on one record, so you can manage and consolidate vendors in one place.

Consolidate vendors across teams.

As you grow, teams sign up for their own tools, so the same job gets paid for three times under three names, and no one sees the overlap until the invoices arrive. AI Agents read your vendor and spend data, surface the overlaps and quantify what consolidation could save.

You stop paying twice for the same service, and you walk into every renewal with the full picture.

Onboard a new vendor in days, not months.

Onboarding drags when a risk check has no owner and the evidence sits in an inbox.

AI Agents run vendor due diligence and ongoing compliance: collecting evidence, chasing what's missing, and validating vendors against the applicable frameworks, so risk surfaces early and every decision is backed by a complete audit trail. Make approval a one-click decision.

Keep every third party current, not checked once a year.

Vendor risk often goes dark the day after onboarding. Gatekeeper Agents monitor continuously, tracking certificates and expiry, watching financial and security signals, and re-running assessments on the schedule you set, tiered by each vendor's criticality.

Problems surface while you can still act on them, and audit readiness becomes a steady state rather than a scramble against the clock.

Turn every renewal into a decision.

Auto-renewals become expensive when they happen before anyone checks whether the vendor has earned another year.

Gatekeeper surfaces renewals early, with performance history and spend attached, so you can renegotiate, consolidate, or walk away while there is still time.

The contract stops being something you sign and shelve and becomes a live record you can act on.

Hold vendors to what they promised.

Vendor performance often lives in the heads of a few people, making every renewal a matter of memory.

Gatekeeper tracks performance against contract commitments, with scorecards tied to real spend, so the conversation runs on numbers the vendor cannot dispute. Your team moves from chasing and reconciling to managing the relationships that matter.

Source new vendors on the same record.

Most sourcing tools end at the decision. In Gatekeeper, the decision is where the vendor relationship starts. Sourcing adds structured stages for RFPs, research, shortlisting, evaluation, and award.

Every stage writes to the vendor record, so the contract, the risk profile, and the performance baseline all carry forward. Nothing is re-entered.

AI AGENTS

AI-powered capabilities that accelerate vendor management.

Renewal Guard Agent

Flags auto-renewals approaching the notice deadline before unwanted renewals lock in.

Exit Risk Agent

Assesses exit feasibility, switching risk, and contractual protections before non-renewal.

Bank Details Validator Agent

Validates bank detail changes and routes high-risk updates for verification.

Savings Realisation Agent

Verifies committed savings against actual supplier spend and flags unrealised savings.

Renegotiation Opportunity Agent

Identifies price, SLA and commitment levers to strengthen renewal negotiations.

Incident & Response-Time Review Agent

Reviews incident response and resolution times and surfaces recurring issues.

Meet our AI Agents

one unified record

Every capability, connected.

One single source of truth.

Customer and vendor contracts, obligations, and renewals in one record.

See spend against contract.

Contract value sits alongside actual spend.

No single point of failure.

Contract knowledge lives in the platform, so nothing is lost when someone changes role or leaves.

Draft from approved templates.

Every agreement starts from language Legal already trusts.

Maintain control of the clause library.

Guard-railed templates keep off-policy wording from going out.

Nothing renews unnoticed.

Every renewal date is tracked, with owners and reminders set automatically.

Recognised by customers

One unified platform for every team

Built for finance, procurement and legal teams.

For Finance
Protect margins and stay audit-ready.
- Spend visibility
- Renewal oversight
- Audit-ready evidence
→
For Procurement
Onboard and contract faster, without cutting corners.
- Compliant onboarding
- Risk-aware contracts
- Supplier performance & savings
→
For Legal
Keep every contract defensible, without slowing the deal.
- Contract review
- Clause control
- Faster redlines
→

FAQ

Frequently asked questions about vendor management.

How do we consolidate overlapping vendors that different teams signed up for?

Start by making every vendor and its spend visible in one place.

Gatekeeper's Duplicate Vendor Agent and Spend Analysis Agent flag vendors doing the same or overlapping work, even under different names across departments, and quantify the savings from consolidating them, so you can move spend to fewer, better-value vendors and negotiate from a stronger position.

How do AI Agents support vendor management and consolidation?

Gatekeeper has dedicated AI Agents to support vendor management and consolidation across the vendor lifecycle.

For example, the Savings Realisation Agent checks whether committed savings are being achieved, the Renegotiation Opportunity Agent identifies commercial levers ahead of renewal, and the Exit Risk Agent assesses the feasibility and risk of switching vendors.

Other specialist Agents monitor service levels, stakeholder satisfaction and renewal deadlines, helping your team identify where vendor relationships need attention, renegotiation or change.

What is vendor management software?

Vendor management software is a platform for managing every stage of a vendor relationship: onboarding, risk and compliance checks, contracts, performance and spend.

Gatekeeper unifies all of these on one record, so nothing falls through the gaps between separate tools and every vendor decision is made with the full picture.

Is there one platform for vendor onboarding, contracts, risk and spend?

Yes. Gatekeeper unifies vendor risk, contracts, performance and spend on one data model, so you are not running separate tools for Legal, vendor management and risk.

Onboarding, monitoring, renewals, and consolidation all read from the same record, which prevents work from falling through the gaps between separate systems.

How is Gatekeeper different from a spend analytics or third-party risk tool?

A spend analytics tool reports what you spent. A third-party risk tool scores risk and stops there. Neither connects to the contract.

Gatekeeper is one unified platform where risk, contracts, performance, and spend sit on the same record, so a risk finding shapes the contract, and spend data drives the renewal.

How quickly can we onboard a new vendor and keep it compliant?

Onboarding speed depends on your process, but Gatekeeper removes the manual bottlenecks: AI Agents send and chase questionnaires, collect certificates and score responses, so approval becomes a decision rather than weeks of admin.

After onboarding, the Compliance Monitoring Agent keeps certificates and assessments up to date. Gatekeeper reports up to 90% faster third-party onboarding.

Will the business adopt it, and will it fit our approval workflows?

Yes. Approval routes, hierarchies, forms, and templates are configurable, so Gatekeeper maps to how your teams already work, which is what makes people follow it rather than route around it.

Does Gatekeeper use my data to train its AI?

Gatekeeper's Agents work on your data to do your work, not to train external models. Your contract and vendor data stay inside your instance under your existing permissions.