Renewal Management Software

Trusted by companies you know and love

Zero missed renewals

A contract rolls over, the notice window has already closed and finance discovers the decision as a line item on next month's invoice. Gatekeeper tracks every renewal date on the vendor record and flags it early, while there is still time to act, so no contract renews by default.

Never miss a notice period.

Notice periods pass, an auto-renewal clause commits you to another term and the cost sits with the business. Those terms are easy to lose track of, and costly when you do.

Gatekeeper keeps them in view: notice windows, obligations and auto-renewal clauses are tracked against each contract as terms are extracted on import, so Legal knows what is binding and when to act, well ahead of the deadline.

17%

of vendor spend is lost to auto-renewals

Every contract renewal, in context.

Too many renewal decisions are made without the full picture. When renewal time arrives, nobody has the spend history, performance record, or risk position on hand.

Gatekeeper brings that context to every renewal, showing vendor cost, what it delivered, and where its compliance stands, so the choice to renew, renegotiate, or walk away rests on the record.

Turn renewals into savings.

Duplicate vendors renew in parallel, prices creep, and the window to renegotiate closes unnoticed. Gatekeeper hands that window back to procurement.

AI Agents surface unwanted renewals, duplicate suppliers, and untapped leverage early enough to consolidate, renegotiate, or exit before the contract renews.

3 to 5%

negotiated savings

Risk-aware renewals.

Automatically flag vendor financial, cybersecurity and sanctions risks during the renewal process.

Get critical risk intelligence within your renewal workflow, with no separate searches needed.

UI_Vendor_Financial Health Score Critical

Know vendors before you sign. Screen, score and approve every vendor before you sign, then monitor continuously.

Built-in financial, cyber and sanctions screening.
Agents collect insurance certificates and compliance evidence.
Continuous monitoring with an automatic audit trail.

AI AGENTS

AI-powered capabilities that accelerate renewal management.

Renewal Guard Agent

Flags auto-renewals approaching the notice deadline before unwanted renewals lock in.

Exit Risk Agent

Assesses exit feasibility, switching risk, and contractual protections before non-renewal.

Bank Details Validator Agent

Validates bank detail changes and routes high-risk updates for verification.

Savings Realisation Agent

Verifies committed savings against actual supplier spend and flags unrealised savings.

Renegotiation Opportunity Agent

Identifies price, SLA and commitment levers to strengthen renewal negotiations.

Incident & Response-Time Review Agent

Reviews incident response and resolution times and surfaces recurring issues.

Meet our AI Agents

Why Gatekeeper

One record for every vendor relationship.

See what's coming.

Every renewal date is visible before the deadline and linked to its vendor.

Act in time.

Alerts arrive early enough to renegotiate or exit.

Renew on evidence.

Spend, performance and risk in one view at the point of decision.

Cut what isn't earning.

Surface duplicate vendors and unwanted renewals before they roll over.

Redwood Logistics cut costs with Gatekeeper's native NetSuite integration.

Gatekeeper’s AI Agents and real-time insight into contracts helped Redwood Logistics make better decisions ahead of every renewal and termination, so each renewal arrived with the context to act.

95%: faster access to the context needed for every renewal

Read case study

one unified record

Every capability, connected.

One single source of truth.

Customer and vendor contracts, obligations and renewals in one record.

See spend against contract.

Contract value sits alongside actual spend.

No single point of failure.

Contract knowledge lives in the platform, so nothing is lost when someone changes role or leaves.

Draft from approved templates.

Every agreement starts from language Legal already trusts.

Maintain control of the clause library.

Guardrailed templates keep off-policy wording from going out.

Nothing renews unnoticed.

Every renewal date is tracked, with owners and reminders set automatically.

Recognised by customers

One unified platform for every team

Built for finance, procurement and legal teams.

For Finance
Protect margins and stay audit-ready.
- Spend visibility
- Renewal oversight
- Audit-ready evidence
→
For Procurement
Onboard and contract faster, without cutting corners.
- Compliant onboarding
- Risk-aware contracts
- Supplier performance & savings
→
For Legal
Keep every contract defensible, without slowing the deal.
- Contract review
- Clause control
- Faster redlines
→

FAQ

Frequently asked questions about renewal management.

How do AI Agents support contract renewal management?

Gatekeeper has dedicated AI Agents to support renewal management before notice deadlines close.

For example, the Renewal Guard Agent flags approaching auto-renewal deadlines, the Renegotiation Opportunity Agent identifies price, SLA and commitment levers, and the Exit Risk Agent assesses switching risk and contractual protections before non-renewal.

The Savings Realisation Agent also checks whether committed savings have been achieved against actual supplier spend, giving your team more context before deciding whether to renew, renegotiate or exit.

How does Gatekeeper stop contracts auto-renewing without warning?

Gatekeeper tracks every renewal date against the vendor record, and the Renewal Guard Agent flags what is coming before the notice window closes. Finance and procurement see the renewal while there is still time to act, so no contract rolls over by default or arrives as an unbudgeted invoice.

How much notice do I need to give to exit a contract before it renews?

Your notice period is set by the contract, often 30, 60 or 90 days before the renewal date. Gatekeeper records that window on each contract and raises it ahead of the deadline, so you have time to serve notice and exit rather than finding that the date has already passed.

What does it cost to miss a contract renewal?

A missed renewal usually means paying for another full term you didn't intend to buy, plus any price increase built into the rollover. For finance, that is an unplanned cost against the budget. Gatekeeper raises every renewal early, so your team controls the spend decision.

How do I get alerts before a contract expires or auto-renews?

Gatekeeper sends alerts ahead of every expiry and auto-renewal date, timed to each contract's notice period.

Finance, Procurement, and Legal see what is coming on the vendor record, with spend, performance, and risk beside it, so an alert leads straight to a decision.

Can I see spend and performance before a renewal decision?

Yes. Each renewal in Gatekeeper includes the vendor's spend history, performance record, and current risk position. Because contract, spend, and risk data sit on one record, the decision rests on evidence rather than a last-minute search for context.

How far in advance does Gatekeeper flag renewals?

Gatekeeper flags each renewal ahead of its notice deadline. Lead times follow the contract's terms, so a 90-day notice period can be flagged well ahead of the deadline.

Does it track notice periods and auto-renewal (evergreen) clauses?

Yes. Gatekeeper records notice periods, obligations, and auto-renewal clauses against each contract as terms are extracted during import, so legal can see what is binding and when a clause commits the business to another term.

How is this different from a renewal reminder or calendar?

A reminder gives you a date. Gatekeeper gives you the decision behind it: the renewal arrives with spend, performance, and risk context, connected to the live vendor record, so you can act on it right there.

Does Gatekeeper use my data to train its AI?

Gatekeeper's Agents work on your data to do your work, not to train external models. Your contract and vendor data stay inside your instance under your existing permissions.

What is contract renewal management?

Contract renewal management is the practice of tracking every contract's renewal date, notice period and terms, then deciding in good time whether to renew, renegotiate or exit. Done well, it keeps contracts from auto-renewing unseen and turns each renewal into a chance to control cost and risk.

End the auto-renewal surprise.