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PRICING AND PLANS THAT SCALE WITH YOUR BUSINESS.

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PLAN FEATURES

STARTER

PRO

ENTERPRISE

ENTERPRISE CUSTOM

Monthly Pricing (paid annually)

$535/month

£385/month

425/month

$675/month

$1,245/month

£935/month

995/month

$1,575/month

$2,850/month

£2,150/month

2,250/month

$3,650/month

Priced Individually

Suppliers

Suppliers

The number of pipeline and live suppliers provided per plan. Archived suppliers have full functionality but do not count against your quota.

150 500 1,000 1,001 to ∞
Contracts

Contracts

The number of pipeline and live contracts provided per plan. Archived contracts have full functionality but do not count against your quota.

150 500 1,000 1,001 to ∞
Unlimited Archived Suppliers & Contracts

Unlimited Archived Suppliers & Contracts

Archived suppliers and contracts have full functionality but do not count against your quota.

Unlimited Unlimited Unlimited A fully bespoke plan for our largest customers. Secure, integrated, collaborative contact us
Users

Users

All plans come with unlimited users.

Unlimited Unlimited Unlimited
Features
Supplier Performance Management

Supplier Performance Management

Enhance supplier performance with a central view of all spend, contracts, events, performance and reports.

Y Y Y
Contract Lifecycle Management

Contract Lifecycle Management

Full contract lifecycle support complete with a timeline of all key completed and scheduled events.

Y Y Y
Executive Dashboards

Executive Dashboards

Configurable, graphical dashboards give deep insight into spend, renewals, compliance and key data.

Y Y Y
Reporting Suite

Reporting Suite

Gain the clarity you have always wanted with graphical reports on contract and vendor spend, contract dates, risk and compliance - across your company or entire group.

Y Y Y
Integrated Messaging Suite

Integrated Messaging Suite

Collaborate and centrally store messages with colleagues and suppliers within the application and from any email client.

Y Y Y
Renewals Management

Renewals Management

Proactively manage your upcoming contract renewals to maximise value and minimise waste.

Y Y Y
Risk & Event Tracking

Risk & Event Tracking

Manage risks, compliance and KPI’s using our simple and powerful Event tracking and reporting.

Y Y Y
Document Management

Document Management

Centrally store all supplier documentation and contracts directly or using any document or file system.

Y Y Y
Compliance Tracking

Compliance Tracking

Track adherence to contract terms, KPI’s and service levels within compliance tracking events.

Y Y Y
Audit Tracking

Audit Tracking

Financial platform grade audit tracking allows searching, reporting and exporting of all and any system changes per user.

Y Y Y
Timeline

Timeline

View a timeline of all past, current and future events and dates related to contracts, suppliers and projects

Y Y Y
Google G-Suite Integration

Google G-Suite Integration

Leverage the power of Google G-Suite for business including Single Sign On (SSO) support, permissions management and Google Drive integration.

Y Y Y
Microsoft Office365 Integration

Microsoft Office365 Integration

Leverage the power of Microsoft Office365 with Single Sign On (SSO) support, permissions management and One Drive integration.

Y Y Y
Team based permissions

Team based permissions

Restrict Administrative and Collaborative user access to an individual team.

Y Y Y
Multi-currency

Multi-currency

Set a reporting currency and enter contracts and spend in any currency - all with total control over exchange rates inline with your corporate standards.

3 currencies Unlimited Unlimited
Custom Data

Custom Data

Tailor Gatekeeper to your exact needs using our intuitive, flexible and powerful custom data features.

10 custom fields Unlimited Unlimited
Kanban Visual Workflow Engine

Kanban Visual Workflow Engine

Digitise and automate all company processes using our industry unique Kanban based visual workflow engine.

Fully integrated and supporting drag & drop, conditional workflow, triggers, dynamic record creation from form data (contracts and suppliers), checklists, approval routines and more.

5 Boards 10 Boards Unlimited
User Access Group Permissions

User Access Group Permissions

Create advanced User Access Groups for granular permissions management control..

Team Based Unlimited
Category Management

Category Management

Centralise team workflow, collaboration and management of strategic plans, key metrics and reports per category

Y Y
Procurement Automation

Procurement Automation

Automate recurring tasks such as supplier onboarding, compliance and KPI tracking to save valuable management time.

Y Y
Performance Tracking

Performance Tracking

Track supplier performance against any metric, KPI or SLA. Sets benchmarks and track variable performance over time for complete visibility.

Y Y
Approval Management

Approval Management

Ensure governance and control over key events and processes with comprehensive Approvals Management.

Y Y
Projects

Projects

Centrally manage sourcing, consolidation and cost reduction projects without the needs to additional systems.

Y Y
Branded Instance & Reports

Branded Instance & Reports

Make Gatekeeper your own. Our provisioning team with apply your branding inline with your guidelines to to your instance of Gatekeeper including all exported reports.

Y
Single Sign-on with SAML 2.0

Single Sign-on with SAML 2.0

Integrate Gatekeeper seamlessly with your SSO solution giving your IT department full control over user access.

Y
Just-In-Time (JIT) Provisioning

Just-In-Time (JIT) Provisioning

Auto-provision users across your organisation using Single Sign On (SSO) credentials.

Y
DMS Integration

DMS Integration

Store contracts and key supplier information within your corporate environment whilst leveraging the power of Gatekeeper.

Y
ERP Integration

ERP Integration

Integrate with any major ERP of financial platform to leverage the power of Gatekeeper with your existing data and processes.

Y
Custom API Support

Custom API Support

Custom technical support to provide RESTful API interfaces into any Gatekeeper data point.

Y
Sandbox Environment

Sandbox Environment

A separate instance of Gatekeeper within a development environment for configuration, experimentation and testing.

Y
Global Hosting Selection

Global Hosting Selection

Select from one of 5 global hosting locations inline with your data sovereignty requirements.

Y
Custom Terms with SLA

Custom Terms with SLA

Negotiate custom agreement terms based on our Enterprise Master Subscription Agreement (MSA) including Service Level Agreement (SLA) requirements.

Y
eSign

eSign

Gatekeeper's integrated eSignature solution. Fully compatible with our native workflow engine and compliant with ESIGN, UETA and European eIDAS standards, eSign enables faster progress to signature whilst maintaining flawless, auditable contract records.

Senders

Senders

The number of Gatekeeper users that are authorised to initiate the eSignature process

1 3 5
Signers

Signers

Any internal or external user that can eSign a document

Unlimited Unlimited Unlimited
Additional Senders Per Month

Additional Senders Per Month

The price of extra users per month that are authorised to initiate the eSignature process (paid annually)

£15 £20 £25
eNegotiate

eNegotiate

Gatekeeper's integrated, legal redline solution. Built with time-to-value in mind, it enables you to use Microsoft Word® Track Changes, generate contract templates from merged fields and access contract documents without the need for specific logins or passwords.

Templates Included

Templates Included

The number of live Microsoft Word templates included in each plan

5 10 25
Additional Templates

Additional Templates

Purchase additional Microsoft Word® templates to be included in your plan

 

On Request On Request On Request
Scorecards

Scorecards

The ability to create Balanced Scorecards to measure performance, compliance and risk across your organisation

 

Supplier Scorecard Types

Supplier Scorecard Types

The number of live Supplier Scorecards available on each plan

0 1 5
Unlimited Scorecard Types

Unlimited Scorecard Types

An optional feature to unlock an unlimited number of Scorecards on each plan for enhanced performance management

On Request On Request On Request
Onboarding Services
Assigned Specialist

Assigned Specialist

An assigned Implementation Specialist focused on configuring Gatekeeper to meet your exact use-case and maximise your return on investment.

Y Y Y
Project Duration

Project Duration

A structured and focused project duration to get you to value swiftly.

4 weeks 6 weeks 12 weeks
Meeting Cadence

Meeting Cadence

A meeting cadence that supports the Project Duration.

Weekly Weekly Weekly
Total Sessions

Total Sessions

The total session driven by the Project Duration and Meeting Cadence.

4 6 12
Configuration & Consultancy Hours

Configuration & Consultancy Hours

The number of Configuration and Consultancy hours included within the Onboarding Fee.

10 hours 17 hours 30 hours
Train-The-Trainer (1-2-1)

Train-The-Trainer (1-2-1)

Training delivered to your Gatekeeper champions enabling you to train further users and self-maintain.

Y Y Y
Percentage of Year 1 Subscription Fee

Percentage of Year 1 Subscription Fee

A one-time fee that covers Gatekeeper Onboarding Services *Additional Implementation fees apply to each ADD ON

20% 20% 20%
Account Management
Success Criteria Reviews

Success Criteria Reviews

Meetings with an assigned Account Executive focused on your continued success.

Bi-annual Quarterly Quarterly
Support
Gatekeeper Knowledge Base

Gatekeeper Knowledge Base

Full access to the extensive and ever evolving Knowledge base enabling you to self-help and understand all of Gatekeeper's extensive features.

Y Y Y
Custom Service Level Agreements (SLA)

Custom Service Level Agreements (SLA)

Our Account Team will work with you to create Service Level Agreements that are mutually agreeable.

Y
Gatekeeper Engineering Services
Customisation Services

Customisation Services

Gatekeeper customisation services require development (coding) and are considered and Priced On Application.

POA POA POA
Integration Services

Integration Services

Gatekeeper Integration services require engineering, testing and may also require ongoing support, these services are Priced On Application.

POA POA POA

Supplier Portal

Supplier Portal

Supplier self-registration, onboarding, data management & collaboration. Capture key information and documentation through a branded Supplier Portal hosted on your own URL.

Leverage your suppliers to ensure your master data is up to date and accurate whilst removing the administrative burden from your team to focus on strategic objectives.

Collaborate with your suppliers, effortlessly track KPIs and obligations and automate compliance and contract renewals.

Reduce risk, maximise supplier value and take back valuable management time with the Gatekeeper Supplier Portal.

STARTER

PRO

ENTERPRISE

ENTERPRISE CUSTOM

Monthly Pricing (paid annually)

$465/month

£325/month

365/month

$585/month

$1,035/month

£775/month

825/month

$1,325/month

from$2,175/month

from£1,595/month

from1,750/month

from$2,825/month

Priced Individually

Employee Portal

Employee Portal

The Gatekeeper Employee Portal provides delegated access to your staff, allowing them to request new contracts and vendors in a standardised way

Workflows, easily configured within Gatekeeper route the requests to the relevant individuals and teams for review and approval.

Notifications, distributed both within Gatekeeper and outside direct to staff members ensure all parties are informed and updated on progress as the new contracts and/or vendors are approved.

Contract and Supplier meta-data is integrated into the request process creating records on approval liberating the internal team from the data burden and ensuring all records are built accurately complete with a full audit trail.

STARTER

PRO

ENTERPRISE

ENTERPRISE CUSTOM

Monthly Pricing (paid annually)

$415/month

£305/month

325/month

$515/month

$965/month

£715/month

775/month

$1,225/month

from$2,055/month

from£1,550/month

from1,650/month

from$2,615/month

Priced Individually

Spend Module

Spend Module

The Gatekeeper Spend Module is designed to manage complex financial data within a supplier record. Spend data can be added via the user interface, importing from flat file formats or integrated with third party Financial and/or ERP systems.

The data is consumed at a invoice line level and can be linked down to an individual contract level if required. Data can also be linked to reseller suppliers supporting reporting of Value Added Reseller (VAR) relationships showing both direct and indirect spend.

A range of reports and dashboards provide insight into forecast and actual spend values.

STARTER

PRO

ENTERPRISE

ENTERPRISE CUSTOM

Monthly Pricing (paid annually)

$375/month

£275/month

305/month

$485/month

$675/month

£495/month

535/month

$855/month

from$1,465/month

from£1,055/month

from1,175/month

from$1,855/month

Priced Individually

Risk Module

Risk Module

The Gatekeeper Risk Module provides a comprehensive suite of Governance, Compliance and Risk (GRC) Management giving insights into a detailed breakdown of Risks across the Supplier base and organisation.

Risk can be listed by type, category and owner. An overall ‘Risk Score’ is calculated from 'Probability' and 'Impact' variables. This approach allows granular controls over Risk calculation and supports the mapping of Risks into an overall 'Heat Map'.

A Risk Dashboard provides complete visibility into all aspects of your Risk Management process.

STARTER

PRO

ENTERPRISE

ENTERPRISE CUSTOM

Monthly Pricing (paid annually)

$385/month

£275/month

295/month

$485/month

$665/month

£495/month

525/month

$845/month

from$1,435/month

from£1,055/month

from1,150/month

from$1,815/month

Priced Individually

Help Desk

Help Desk

Centralise all requests by directing a company email address (yourcompany@yourdomain.com) to a unique email address inside Gatekeeper.

All emails are routed to a central Help Desk ensuring full visibility for your team and company.

Manage a Help Desk team, assign owners, collaborate with stakeholders and link messages to contracts, suppliers and projects for a full audit trail.

Bring clarity and control to contract, supplier and sourcing requests with the Gatekeeper Help Desk.

STARTER

PRO

ENTERPRISE

ENTERPRISE CUSTOM

Monthly Pricing (paid annually)

$275/month

£195/month

215/month

$345/month

$525/month

£375/month

415/month

$665/month

from$1,115/month

from£800/month

from895/month

from$1,425/month

Priced Individually

Have volume requirements? Gatekeeper serves some of the world’s largest companies.

Speak to a Senior Customer Success Manager today

Common questions asked by new customers

Do you really offer unlimited users on all plans?

Yes! Gatekeeper provide unlimited and supplier users on all plans to promote widespread adoption as we strongly feel that collaboration is the key to best-in-class supplier and contract management.

Do you offer discounts?

Yes. All pricing above is based on an annual commitment only. We offer discounts for multi-year deals and for a range of organisations such as charities and non-for-profits. Please speak to a Customer Success Manager for more information.

Does Gatekeeper offer a free trial?

Yes. Gatekeeper supports a range of use-cases and so for the best trial experience we can configure our solution to meet your specific business challenges. Please set up a call today.

Do archived Suppliers and Contracts count towards the plan totals?

No, only Live & Pipeline Contracts and Suppliers count towards your plan totals. We advise uploading legacy suppliers and contracts to build a strong audit trail within Gatekeeper but there is no charge for storing or reporting on these records whatsoever.

Is there anything to install?

No. Gatekeeper is a cloud based application. As a customer you receive all product updates instantly with no action required. Our software and all of your data is stored on secured servers in the Amazon AWS Cloud.

Do I need to pay for one year in advance on each Plan?

Yes. Gatekeeper plans are billed annually by default. We find companies get best value from Gatekeeper by using the platform for at least a year. We want ongoing partnerships with our clients and so focus on delivering value over the long term.

We have volume requirements above the Enterprise Plan. Will Gatekeeper work for us?

Absolutely. Gatekeeper serves some of the world’s largest companies. Speak to a Senior Customer Success Manager today.

Do you offer discounts for nonprofits and charities?

Yes. Please speak to a Customer Success Manager for more information.

Can I pay by Invoice?

Yes. Please contact us and one of our billing team will take care of the rest.