Trusted by energy and utilities teams
The industry challenge
Hundreds of vendors and contractors. Five teams, five inboxes. No clear view of who is cleared to work.
Energy and utility supply chains run on contractors and subcontractors: field crews, engineering firms, equipment suppliers, landowners and logistics partners. Each one needs insurance, safety accreditations, tax forms and a signed agreement before work starts.
In most organisations that onboarding still runs by email, with HSE, legal, treasury and accounts payable each holding their own step. Contracts sit in shared drives. Certificates expire in someone's inbox. The ERP holds the vendor, but not the evidence behind it.
When an auditor, regulator or board asks which contractors are cleared to work and carry current insurance, the answer takes days to assemble.
How Gatekeeper helps
Onboarding, compliance, contracts and ERP
on one record.
Gatekeeper is the only unified Vendor and Contract Lifecycle Management solution, built for the vendor, contractor and compliance demands of energy and utilities.
One governed path for every new vendor.
Requests start in the employee portal. The vendor's type and risk tier decide the route: a high-risk contractor gets full due diligence and safety review, while a low-risk supplier takes a lighter path.
Vendors complete questionnaires and upload certificates themselves in the vendor portal, at no cost to them. Approvals from HSE, legal, treasury and finance can run in parallel, and every step is logged.
Approved vendors flow straight into your ERP.
Most ERPs were never built to onboard a contractor, and customising them to do it is slow and costly. Gatekeeper handles the onboarding, then pushes the approved vendor record into the ERP so finance pays only vendors that have cleared the process.
The native NetSuite integration syncs vendor records and brings posted bills back to Gatekeeper, so spend sits beside the contract. Microsoft Dynamics 365 and other ERPs connect through our integrations team.
Contracts connected to the contractor who signed them.
MSAs, statements of work and change orders sit on the same record as the vendor's risk tier, certificates and spend. Draft from your own templates, redline with the vendor inside Gatekeeper and sign with native eSign.
Upload existing contracts in bulk and Gatekeeper AI extracts the key dates and terms. Renewal dates and notice periods are tracked from day one.
Ask your data instead of assembling a report.
Which tier one contractors have insurance expiring in the next 60 days, and which of them are on site this quarter? Gatekeeper Chat answers in seconds with a structured table of linked records.
AI sees only what the user can see: your permissions, your audit trail.
Recognised by customers
Case study
How Chicago Cook Workforce Partnership automated insurance certificate reviews with Gatekeeper Agents.
See how Chicago Cook Workforce Partnership set up the Insurance Certificate Review Agent with its own coverage requirements, so every certificate is checked the moment it arrives, with a full audit trail.