Chaos to Order: Taking Control of Contract and Third-Party Data

Why digitisation must come before centralisation

Your contract and third-party data is fragmented and incomplete. But the real issue isn’t the data itself - it’s the process.

Many organisations start by centralising legacy data, thinking this will fix the problem. But here’s the flaw: centralisation always requires a cut-over point.

By the time you’ve finished cleaning and importing old data, new contracts and third parties have already been created the old way - outside the system, fragmented and incomplete once again.

This adds weeks to project timelines, delaying value when you could have started realising benefits almost immediately.

A smarter starting point

Instead of trying to fix yesterday’s mess first, we digitise the processes that created it. This creates a true line in the sand:

• From this point forward, all new contracts and third parties are captured flawlessly.
• Renewal management and compliance are automated.
• Legacy data can be centralised later, without the risk of re-introducing disorder.

What this looks like in practice

For Contract Lifecycle Management (CLM), start with:

New Contract Request

When a new contract request lands, most teams face delays, blind spots, and compliance risk. With Gatekeeper, every request is risk-screened, routed, and accelerated within company guardrails - so agreements move forward faster, safer, and always audit-ready.

Contract Renewal

Renewals are where hidden costs and risks creep in - from silent auto-rollovers to missed renegotiation opportunities. Gatekeeper surfaces every renewal in advance, pairing live spend and risk signals so you can renegotiate from strength, cut waste, and stay perpetually compliant.

For Third‑Party / Vendor Lifecycle Management (TPRM/VLM), start with:

Third Party Onboarding

Onboarding is where risk should be stopped, not invited in. Gatekeeper screens every vendor up front with automated financial, cyber, and compliance checks, so only trusted partners make it through - cutting weeks from due diligence while keeping regulators satisfied.

High‑value additions:

• Risk Mitigation (triggered by MarketIQ)
• File Expiry Management
• Ongoing Compliance Monitoring

Why this matters

This approach isn’t just process-driven - it’s customer-obsessed. It demonstrates Gatekeeper's maniacal obsession with customer Time to Value (TTV).We measure onboarding success in days, not weeks or months. By digitising first, customers see impact faster, avoid wasted effort, and build a foundation that scales.

To find out more, book your Gatekeeper demo today.