GATEKEEPER AI AGENTS
Renewal Decision Brief Agent.
Renewal decisions are rushed when the deadline, price change and exit terms sit in different places.
The Renewal Decision Brief Agent prepares a brief from the agreement, so the contract owner decides with the facts in front of them.
See it in action.
HOW IT WORKS
How the Renewal Decision Brief Agent works.
Agreement attached.
The current agreement, and any renewal proposal or new agreement, is attached to the card in Gatekeeper’s workflow.
Renewal terms established.
The agent finds the contract end or renewal date, the renewal mechanism and the notice deadline, shows the working and counts the days remaining.
Commercials reviewed.
Current value, payment structure, the price change on renewal and its mechanism, minimum commitments, tiers and usage caps are each recorded.
Changes compared.
Where a renewal proposal is attached, the agent compares price, term, scope, service levels, liability and data terms with the current agreement.
Recommendation made.
Set rules produce a recommendation of Renew, Renegotiate, Terminate or Review, informed by any spend, usage, performance notes and owner comments on the card.
Structured output.
Findings are summarised in a brief with the verdict, a key facts table, a table of changes, the reasons behind the recommendation and any negotiation points.
FAQ
Frequently asked questions.
What does the Renewal Decision Brief Agent include?
The Renewal Decision Brief Agent prepares a brief that helps the contract owner decide what to do about an upcoming renewal. The brief covers:
- Parties, the service and how long the relationship has run
- End date, renewal mechanism and notice deadline
- Current value, price change on renewal and commitments
- Exit rights, termination fees and data return
- Changes in any renewal proposal
- A Renew, Renegotiate, Terminate or Review recommendation
How does it reach its recommendation?
The Renewal Decision Brief Agent recommends Terminate where the service is no longer needed, underused, underperforming or on unacceptable terms.
It recommends Renegotiate for above-inflation price increases, unfavourable changes, long lock-ins or available negotiation levers, Renew where terms are acceptable, and Review where the evidence is not enough to decide.
What happens if the notice deadline has passed?
The Renewal Decision Brief Agent states this first. It calculates the notice deadline from the agreement against today’s date, shows the working and counts the days remaining, so the contract owner knows how much time is left to act.
Does it compare the renewal proposal with the current agreement?
Yes. Where a renewal proposal or new agreement is attached, the Renewal Decision Brief Agent compares it with the current agreement across price, term, scope, service levels, liability and data terms.
It says which documents it used and never treats an older draft as the new agreement.
What information improves the recommendation?
Spend figures, usage data, performance or satisfaction notes and owner comments on the card all inform the Renewal Decision Brief Agent’s recommendation. Without them, the agent works from the agreement alone and returns Review when the evidence is not enough to decide.
Does it make the renewal decision?
No. The Renewal Decision Brief Agent prepares the brief and recommends a course of action. The contract owner makes the decision as part of your contract renewal management process.
What are the configuration options?
Tailor the Agent to your organisation’s renewal process rather than a generic checklist, including:
- Recommendation rules
- Price increase thresholds
- Notice deadline warnings
- Negotiation points to surface
- Review outputs
How does Agent automation compare with a manual process?
Without Agent automation, contract owners piece together the renewal picture from the agreement, the proposal and their own notes.
- Notice deadlines are calculated by hand.
- Price changes and new terms are compared line by line.
- Decisions are made close to the deadline.
With Agent automation, a renewal brief is ready as soon as the agreement reaches the card.
- Deadlines are calculated with the working shown.
- Proposal changes are set out side by side.
- Owners decide with a clear recommendation and reasons.
Is there an audit trail?
Every Agent action is recorded in Gatekeeper with a timestamp, including the criteria applied, decision made, supporting evidence and reasoning where applicable.
This creates a searchable record of how each outcome was reached, supporting compliance verification, internal review and audit requirements.
How is my data kept secure and compliant?
Your data stays within Gatekeeper while the Agent performs its work. Actions, decisions and supporting evidence are logged, creating a clear audit trail.
The Agent operates within the permissions, playbooks and authority controls you configure.
Data handling follows Gatekeeper’s enterprise security standards, including SOC 2 Type II compliance and GDPR requirements.
one unified record
Every capability, unified.
One system of truth.
Customer and vendor contracts, obligations, and renewals in one record.
See spend against contract.
Contract value sits next to what is actually being spent.
No single point of failure.
Contract knowledge lives in the platform, so nothing is lost when someone changes role or leaves.
Draft from approved templates.
Every agreement starts from language Legal already trusts.
Keep control of the clause library.
Guard-railed templates keep off-policy wording from going out.
Nothing renews unnoticed.
Every renewal date tracked, with owners and reminders set automatically.
Expert insight & opinion
Related AI agents.
Gatekeeper's agents work as a single, connected team, handing off to one another across the lifecycle rather than running in isolation like bolted-on point tools.
