GATEKEEPER AI AGENTS

Contract Intake Agent.

Incoming agreements sit in inboxes, get prioritised inconsistently, and enter legal or procurement workflows late.

The Contract Intake Agent identifies, classifies, prioritises and routes every contract as it is submitted, so your team starts at the decision point rather than the sorting stage.

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HOW IT WORKS

How the Contract Intake Agent works.

Contract submitted.

Contracts enter through your configured email, portal or workflow channels.

Submission identified.

The Agent identifies the submission as a contract and confirms it belongs in the intake process.

Contract classified.

The agreement is classified by type, urgency and value.

Priority assigned.

Your rules are applied consistently to determine which contracts need attention first.

Routed to workflow.

The contract is sent to the correct review or approval workflow with the relevant context.

Review accelerated.

Your team receives contracts already sorted, prioritised and ready for review.

FAQ

Frequently asked questions.

What channels does the agent monitor?

Configure the Agent to match how your organisation receives, triages and routes incoming contracts. Submissions can come through email, the employee portal, the vendor portal or directly through workflows, with your rules determining how each contract enters the appropriate downstream process.

Intake channels
Pre-screening criteria
Prioritisation rules
Routing logic
Exception handling

How does it prioritise contracts?

You define the priority rules based on contract value, type, urgency, and any custom criteria. The agent applies these consistently to every submission.

Does it work outside business hours?

Yes. The agent processes contracts as they arrive, regardless of the time. Submissions that come in overnight are classified and routed before your team starts the next day.

Can we customise the routing rules?

Yes. You configure how incoming contracts are triaged, prioritised and routed into your organisation’s review and approval workflows, including:

Intake channels
Pre-screening criteria
Prioritisation rules
Routing logic
Exception handling

The Agent applies these rules consistently, while you retain control over how contracts move into downstream workflows.

How does Agent automation compare with a manual process?

Without Agent automation, teams manually triage and route incoming contracts.

Contracts can wait in inboxes before review begins.
Priority and routing depend on manual decisions.
Bottlenecks can delay legal and commercial review.

With Agent automation, contracts are processed as soon as they arrive.

Contracts are pre-screened against your intake criteria.
Priority and routing are applied consistently.
Contracts move directly into the correct workflow.

Is there an audit trail?

Every Agent action is recorded in Gatekeeper with a timestamp, including the criteria applied, decision made, supporting evidence and reasoning where applicable.

This creates a searchable record of how each outcome was reached, supporting compliance verification, internal review and audit requirements.

How is my data kept secure and compliant?

Your data stays within Gatekeeper while the Agent performs its work. Actions, decisions and supporting evidence are logged, creating a clear audit trail.

The Agent operates within the permissions, playbooks and authority controls you configure.

Data handling follows Gatekeeper’s enterprise security standards, including SOC 2 Type II compliance and GDPR requirements.

one unified record

Every capability, unified.

One system of truth.

Customer and vendor contracts, obligations, and renewals in one record.

See spend against contract.

Contract value sits next to what is actually being spent.

No single point of failure.

Contract knowledge lives in the platform, so nothing is lost when someone changes role or leaves.

Draft from approved templates.

Every agreement starts from language Legal already trusts.

Keep control of the clause library.

Guard-railed templates keep off-policy wording from going out.

Nothing renews unnoticed

Every renewal date tracked, with owners and reminders set automatically.

Contract Intake Agent.