GATEKEEPER AI AGENTS
DDQ Approval Agent.
Your procurement team spends hours manually reviewing vendor DDQ responses, checking for gaps across security, privacy, and regulatory standards.
The DDQ Approval Agent reviews every submission against your compliance criteria and makes a clear approval recommendation, so your team shifts from reading documents to making decisions.
DDQ Approval Agent in action.
See how the agent validates every request against three core questions before it enters the queue.
HOW IT WORKS
How the DDQ Approval Agent works.
DDQ form submitted.
A vendor returns their completed DDQ through Gatekeeper's vendor portal or workflow.
Compliance review.
The Agent reads every response and assesses it against your configured compliance criteria: information security, GDPR, ESG and any custom domains you set.
Structured assessment.
Each submission receives a structured assessment with a clear recommendation: approve, conditionally approve with remediation, or reject.
Exceptions flagged.
Compliant submissions move forward. Exceptions are flagged with the specific gaps identified, so your team knows exactly where to focus.
Complete audit trail.
Every assessment decision, timestamp, and reasoning is logged to create an audit trail for compliance verification.
Decisions accelerated.
Clear recommendations and flagged exceptions give your team what they need to make the final approval decision.
FAQS
Frequently asked questions.
What does the DDQ Agent review?
The Agent reviews vendor questionnaire responses against your defined requirements, including:
- Information security controls
- GDPR compliance and data privacy practices
- ESG standards
- Operational resilience and business continuity
- Financial stability
- Regulatory compliance and licensing requirements
- SIG Lite questionnaires
What are the configuration options?
Configure the Agent to match your approval workflow and risk requirements, including:
- Approval thresholds
- Required assessment domains
- Remediation timelines
- Escalation rules
- Vendor tier sensitivity
- Approval record format
Can we customise the approval criteria?
The Agent can be configured to match your specific approval workflow.
You define the compliance standards, scoring thresholds and output format, and the Agent applies those rules consistently. This means assessments reflect your organisation’s own requirements and risk appetite, rather than relying on a generic checklist.
Does the agent replace human decision-making?
No. It handles the repetitive first-pass review and makes a recommendation. Your team retains full control over approval decisions, and the agent logs every action with its reasoning.
How does Agent automation compare with a manual process?
Without Agent automation, teams manually review vendor questionnaires against compliance standards.
- Reviews take hours of manual cross-referencing.
- Critical gaps can be missed.
- Approval criteria can be applied inconsistently.
With Agent automation, questionnaires are evaluated automatically against your defined criteria.
- Reviews are completed in seconds.
- High-risk gaps are surfaced immediately.
- Every assessment follows the same criteria and is documented.
Is there an audit trail?
Every Agent action is recorded in Gatekeeper with a timestamp, including the criteria applied, decision made, supporting evidence and reasoning where applicable.
This creates a searchable record of how each outcome was reached, supporting compliance verification, internal review and audit requirements.
How is my data kept secure and compliant?
Your data stays within Gatekeeper while the Agent performs its work. Actions, decisions and supporting evidence are logged, creating a clear audit trail.
The Agent operates within the permissions, playbooks and authority controls you configure.
Data handling follows Gatekeeper’s enterprise security standards, including SOC 2 Type II compliance and GDPR requirements.
one unified record
Every capability, unified.
One system of truth.
Customer and vendor contracts, obligations, and renewals in one record.
See spend against contract.
Contract value sits next to what is actually being spent.
No single point of failure.
Contract knowledge lives in the platform, so nothing is lost when someone changes role or leaves.
Draft from approved templates.
Every agreement starts from language Legal already trusts.
Keep control of the clause library.
Guard-railed templates keep off-policy wording from going out.
Nothing renews unnoticed.
Every renewal date tracked, with owners and reminders set automatically.
Expert insight & opinion
Related AI agents.
Gatekeeper's agents work as a single, connected team, handing off to one another across the lifecycle rather than running in isolation like bolted-on point tools.
